Different Ways to Send Your Survey

ProProfs provides a variety of methods to distribute your survey to respondents. Here are some of the ways you can share your survey:

1. Email: Send your survey directly to respondents’ inboxes.
2. Direct Link: Share a URL that leads straight to your survey.
3. Embed on a Website/Blog: Incorporate your survey into a webpage or blog post.
4. Social Media: Post your survey on various social media platforms.
5. QR Code: Generate a QR code that, when scanned, takes respondents to your survey.

Benefits of sharing surveys with respondents:

• Take feedback before the launch of any product or service

• Collect insights around specific topics by sending surveys

Here Are the Ways in Which You Can Send a Survey

Step 1: On your ProProfs Survey Maker dashboard, click the send icon of the survey you want to share.

Select any of the following methods:

1. Share via email

2. Share as a direct link

3. Embed in a blog/webpage

4. Share via social media

5. Share via QR Code

• Email: You can send the survey directly to the respondent(s) by entering their email ID(s).

Email Template

With ProProfs Survey Maker's Email Template feature, you can easily create, customize, and save your email messages to send out surveys quickly. It simplifies reaching out to your audience with personalized emails.

To Save an Email Message As a Template:

1. Draft your message with a subject line in the Send Survey dialog.

2. Click Email Templates. A popup will open. Add the template name in the text field and click + Add New to finish adding.

To Use a Template:

• Go to Email Templates and select your preferred one from the list. 

Template Settings

1. Hover over the template name and click the kebab menu icon to view the settings.

2. You can edit the template, set it as default, and delete it.

• Link: You can copy the survey link, as shown in the screenshot below, and share it separately with your respondents via chat.

• Embed: You can embed the survey on your website or blog.

• Pop-up: You can embed the survey as a pop-up on your website.

• Social: You can share the survey with just a click using social media networks such as Facebook and Twitter.

• Print: You can take a printout and share it as a hard copy with your respondents.

• QR code: Scan the QR code from your mobile device to share the survey.

Alternate Methods

• Email the survey to your users from the 'Users' screen

Step 1: On your ProProfs Survey Maker dashboard, go to More >> Classroom.

Step 2: Click on the number of users under the 'Users' column.

Step 3: Select a user and click Email.

Step 4: The email window looks like this, as shown in the screenshot below. Enter your message and the survey link in the message box and send it.

• Email the survey from a user profile

You can also open a user's profile and email them the survey link.

• Email the survey using "Send Invites"

How to Send Invites:

Step 1: On your Classroom dashboard, select the classroom for which you want to send invitations. Click the three dots at the bottom of the classroom and select "Send."

Step 2: In the Email popup, enter the email address of the user you want to invite to your classroom. You can also import bulk contacts by uploading a Microsoft Excel file. 

For your convenience, we have placed a default message to send the invitation, but you can personalize both your message and email subject if needed.

Step 3: Click "Send" to send the invitation.

How to View Invites Status:

Switch to the "Sent Invites" tab in the Email popup. Here, you will see the status of the total number of sent, opened, and pending invitations.
 

How to View Scheduled Invites:

Switch to the "Scheduled Invites" tab in the Email popup to view all email invitations you have scheduled for later.
 

That is all about sharing any survey with respondents via different methods. If you encounter any issues or have any questions, feel free to contact our support team.