Different Ways to Send Your Survey


ProProfs provides a variety of methods to distribute your survey to respondents. Here are some of the ways you can share your survey:

  1. Email: Send your survey directly to respondents’ inboxes.
  2. Direct Link: Share a URL that leads straight to your survey.
  3. Embed on a Website/Blog: Incorporate your survey into a webpage or blog post.
  4. Social Media: Post your survey on various social media platforms.
  5. QR Code: Generate a QR code that, when scanned, takes respondents to your survey.


Benefits of sharing surveys with respondents:


  • Take feedback before the launch of any product or service

  • Collect insights around specific topics by sending surveys


Here Are the Ways in Which You Can Send a Survey


Step 1: On your ProProfs Survey Maker dashboard, click the send icon of the survey you want to share.


Navigating to a survey to share with respondents


Select any of the following methods:


1. Share via email

2. Share as a direct link

3. Embed in a blog/webpage

4. Share via social media

5. Share via QR Code


  • Email: You can send the survey directly to the respondent(s) by entering their email ID(s).


Note that the [Survey Link] in the message body is a dynamic field, and it is filled automatically with the link of the survey upon sending.


Share via email


Example_Send via Email


Here's the preview of a survey shared via Email:


Send via email


1. You can schedule and send survey invitations to ensure timely engagement with participants, leading to higher response rates and more effective feedback collection.

2. Also, you can test the email by sending it to your email address using the "Send Test Email" at the bottom right of the screen.


Email Template


With ProProfs Survey Maker's Email Template feature, you can easily create, customize, and save your email messages to send out surveys quickly. It simplifies reaching out to your audience with personalized emails.


To Save an Email Message As a Template:


1. Draft your message with a subject line in the Send Survey dialog.

2. Click Email Templates. A popup will open. Add the template name in the text field and click + Add New to finish adding.


Create a new email template


To Use a Template:

  • Go to Email Templates and select your preferred one from the list. 


Use a template to send survey


Template Settings

1. Hover over the template name and click the kebab menu icon to view the settings.

2. You can edit the template, set it as default, and delete it.


Template settings



  • Link: You can copy the survey link, as shown in the screenshot below, and share it separately with your respondents via chat.


sahre via link

  • Embed: You can embed the survey on your website or blog.


embed a survey

  • Pop-up: You can embed the survey as a pop-up on your website.


popup survey


  • Social: You can share the survey with just a click using social media networks such as Facebook and Twitter.


sahre via social


  • Print: You can take a printout and share it as a hard copy with your respondents.


print option

  • QR code: Scan the QR code from your mobile device to share the survey.


scan with QR code


Alternate Methods


  • Email the survey to your users from the 'Users' screen.


Step 1: On your ProProfs Survey Maker dashboard, go to More >> Classroom.


Sharing the survey via classroom


Step 2: Click on the number of users under the 'Users' column.


Sharing the survey to the group of users in a classroom


Step 3: Select a user and click Email.


Sharing the survey to users in a classroom via email


Step 4: The email window looks like this, as shown in the screenshot below. Enter your message and the survey link in the message box and send it.


Sending classroom invitation to learners to take the survey


  • Email the survey from a user profile.


You can also open a user's profile and email them the survey link.


Sharing the survey directly with a particular user in the user's profile


That is all about sharing any survey with respondents via different methods. If you encounter any issues or have any questions, feel free to contact our support team.



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