How to Create and Manage User Groups for Your Surveys

ProProfs Survey Maker enables you to create and manage user groups right from your classroom.

Benefits of creating groups:

• Easily assign surveys to specific groups and subgroups
• Keep track of pending and completed surveys in a group by looking at their reports

In this article, you’ll learn:

1. How to Create a New Group

2. How to Create a New Subgroup

3. How to Manage Groups

1. How to Create a New Group

Step 1. Go to More >> Classroom from your ProProfs Survey Maker dashboard.

Step 2. Click Groups.

Step 3. Click '+New Group' when you arrive under the 'Groups' tab.

Step 4. Enter the group name and proceed to the next step.

Step 5. Add users to this group and click Next. You can also skip this step and do it later if you want.

Step 6. Add surveys to this group and click Next. If you want, you can skip this step and do it later.

Step 7. Click Done on the confirmation message.

2. How to Create a Subgroup

Creating a subgroup is the same as creating a group. Just click 'New Sub-Group' under the 'Groups' tab and follow the same steps above.

3. How to Manage Groups

Step 1. Under the 'Groups' tab, select the group you want to manage. The screenshot below explains all the options that help you manage a group.

1. Keep this group Active or delete it.
2. Edit the group name.
3. Edit this group’s join code. The default join code is created automatically when you create a group and it’s visible only to you, the admin. Send this code to more users who can then self-register to this particular group.
4. Click 'Email' to send classroom invites to this group. The screenshot below shows the email template. You may edit the subject and the message while the fields [name], [username], and [password] are dynamic and they fill automatically when the email invite is sent. Also, you can click 'Add Users' to add individual users in the 'To' field.

5. See the pending and completed reports of the surveys that you’ve assigned to this group.
6. Enable discussions between the users and the admins of this group.
7. Click on a user to enter their profile.
8. Click '+Users' to add more users to this group.
9. Go to the 'Surveys' tab and click '+Surveys' to add surveys to this group, as shown in the screenshot below.

Assign the surveys you want to add to this group and click Save.

10. Go to the 'Group Admins' tab and click '+Admins' to assign one or more admins to this group.

Select the users on the left that you want to add as admins to this group and click Save.

That is all about creating and managing groups in your surveys.